Registration requirements & requests

Students having a discussion in Enrolment Services OfficeFor each year of the MD Program, there are certain requirements that need to be satisfied prior to registration. Please check which of the requirements below apply to you and ensure they are satisfied.

During the MD Program there may also be times when you need to make a request for registration documentation such as letters of good standing and petitions from us. You can find information about these here.

 

Registration Requirement Target Group Deadline More information
Fees All years August 29, 2016 View requirement

First Aid and cardiopulmonary resuscitation (CPR)

Year 1 August 2, 2016

View requirement below

Incoming Student Immunization Year 1 August 2, 2016 View requirement and form below
Returning Student Tuberculosis (TB) Test Years 2, 3 & 4 August 29, 2016 View requirement and form beow
Medical Identification Number for Canada (MINC) Year 1 September 30, 2016 View requirement below
Police Record Check and Disclosure      
Vulnerable Persons Criminal Record Check Year 1 August 2, 2016 View requirement below
Criminal Record Disclosure and Consent Years 2, 3 & 4

August 29, 2016

View requirement and form below
Worker Health and Safety Awareness Module All years September 30, 2016 View requirement below

Working Together: The Code and the Accessibility for Ontarians with Disabilities Act Module

All years September 30, 2016

View requirement and form below

Workplace Safety and Insurance Board (WSIB) Coverage Year 1 August 22, 2016 View requirement and form below
Mask Fit Policy All years Beginning of Years 1 & 3 View requirement below
Confirmation of Enrolment Request (Letter of Good Standing) All years Ongoing View requirement and form below
Petitions      
Petition for Consideration for Absence All years Ongoing View school absences page
Petition for Consideration for Performance on an Examination or Assessment All years Ongoing Petition for consideration for performance on an examination or assessment (PDF)
PETITION FOR Formal review of a course grade of evaluation All years Ongoing Petition for formal review of a course grade or evaluation form (PDF)

 

First aid and CPR

You must complete a course in ‘Standard First Aid’ and a CPR Level C ‘Basic Rescuer’ course (e.g. St. John Ambulance or Red Cross course) before enrolment in the MD Program. The agency used to provide the training must be recognized by the Workplace Safety and Insurance Board (WSIB) and the Heart and Stroke Foundation. To verify the eligibility of a provider, please contact the agencies to determine their status.   

After completing the training, you will need to upload a valid record or certificate from the course provider using this secure ShareFile link by August 2, 2016.

When uploading the completed record or certificate:

  • save your file as:
    • class - last name, first name - FirstAid (e.g. 2T0– Smith, Percy - FirstAid)
    •  a single PDF document
  • check the resolution of your file – please retain the original copy of your form, as we may request the original copy in the event that the submitted file has a poor resolution

Immunization

Incoming students (first year)

You are required to be fully immunized before enrolment in the MD Program as proof of immunity is required for all persons conducting activity in hospitals in Ontario under Regulation 965 of the Ontario Public Hospitals Act. Students who do not submit the required immunization records are at risk of being suspended from clinical training until proper documentation is submitted to Undergraduate Medical Education (UME) Enrolment Services.

Please have a health care professional complete the 2016 Immunization Form.pdf (PDF) in accordance with the Council of Faculties of Medicine (COFM) Policy on Immunization (PDF). 

This completed form must be uploaded using this secure ShareFile link by August 2, 2016.

When uploading the completed form:

  • save your file as:
    • class – last name, first name - Immunization (e.g. 2T0 – Smith, Percy - Immunization)
    • a single PDF document
  • check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

Returning students (second, third and fourth year)

You must present proof of a one-step Mantoux skin test at the beginning of years two, three, and four of the MD Program. Please have a health care professional complete the 2016 TB Returning MD Students Form.pdf (PDF) in accordance with the Council of Faculties of Medicine (COFM) Policy on Immunization (PDF). This completed form must be uploaded using this secure ShareFile link by August 29, 2016.  

When uploading the completed form:

  • save your file as:
    • class – last name, first name - TB - year (e.g. 1T9 – Smith, Percy – TB - 2016)
    • a single PDF document
  • check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

If your previous TB test results were positive, a chest x-ray is required. You are not required to submit the Returning Student TB Test Form.

Medical Identification Number for Canada (MINC)

If you are entering the first year of the MD Program, you are required sign up for a Medical Identification Number for Canada (MINC) by September 30, 2016 on the Physicians Apply website. MINC is a unique identifier assigned to individuals entering the Canadian medical education or practice system. Your MINC will help with various administrative processes throughout your medical career, including but not limited to: electives registration, Canadian Resident Matching Service (CaRMS) matches, and other transfer/registration with Canadian medical regulatory authorities. See more information about registering for a MINC  (PDF). 

Police record check and disclosure

Incoming students (first year)

As all medical students undertake significant portions of their education in settings with exposure to vulnerable populations, you are required to complete and submit the results of a Vulnerable Persons Criminal Record Check. This process must be initiated through your local police service and must be completed prior to registration in the MD Program. Costs incurred will be at your own expense.

Police forces may use slightly different language to describe the various levels of record checks available. Your record checks must include search results from local police records, Royal Canadian Mounted Police’s (RCMP’s) Canadian Police Information Centre, and the Pardoned Sex Offender Registry. This high level of record check is the one required by volunteer and other agencies who serve children and other vulnerable populations. 

Two original reports must be submitted to us by mail or in-person by August 2, 2016:

Enrolment Services, Undergraduate Medical Education
Medical Sciences Building, Room 2124
1 King's College Circle
Toronto ON M5S 1A8

As these checks can take several weeks, we recommend that you begin the process as soon as possible to meet our deadline.

If you are using Toronto Police Services, you must contact us for more details on this process and how to access the form required to initiate the Vulnerable Persons Criminal Record Check with Toronto Police Services before contacting the police.

Returning students (second, third and fourth year)

You must fill out a 2016 Criminal Record Disclosure Form.pdf (PDF) at the beginning of years two, three, and four of the MD Program.  

This completed form must be uploaded using this secure ShareFile link by August 29, 2016.

When uploading the completed form:

  • save your file as:
    • class – last name, first name – CRD - year (e.g. 1T9 – Smith, Percy – CRD - 2016)
    • a single PDF document
  • check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

Worker Health and Safety Awareness module

As a medical student, you are required to complete the Worker Health and Safety Awareness module by September 30, 2016 to ensure that you are able to:

  • cite your rights and responsibilities as a medical student under Ontario’s Occupational Health and Safety Act
  • describe how injuries and illnesses can be prevented by following workplace safety

You must upload your ‘Proof of Completion’ document to this secure ShareFile link.  

When uploading the document:

  • save your file as:
    • class – last name, first name – WHSA (e.g. 2T0 – Smith, Percy - WHSA)
    • a single PDF document
  • check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

Working Together: The Code and the Accessibility for Ontarians with Disabilities Act (AODA) module

As a medical student, you are required to complete the AODA module by September 30, 2016 to ensure that you are able to:

  • describe how the Ontario Human Rights Code and the AODA are in place to remove and prevent any barriers for people with disabilities.
  • cite individuals’ rights.
  • explain how the organizations are required to make accommodations.

After the training, you must fill out this acknowledgement form.

Mask Fit Policy

You must review and comply with the current Mask Fit Policy (PDF).

Workplace Safety and Insurance Board (WSIB) coverage

As an undergraduate medical student, you are eligible for WSIB coverage for injuries or disease incurred while fulfilling the requirements of your unpaid placement as required by your program. Unpaid placements are a distinct learning experience, unlike an observership or a class in the field, you actually participate in the work of an organization over a number of sessions.Private insurance will be provided should the unpaid placement required by the program take place on a site that is not covered by WSIB.

If you are entering your first year of the MD Program, you are required to complete 2016 WSIB or Private Insurance Coverage Form (PDF)  and submit it to us by mail or in-person no later than August 22, 2016:

Enrolment Services, Undergraduate Medical Education

Medical Sciences Building, Room 2124

1 King's College Circle

Toronto ON M5S 1A8

Confirmation of Enrolment Request (Letter of Good Standing)

If you require a confirmation of your enrollment for banks and other general purposes, please complete and submit the Request for Confirmation Form (PDF).

St. George students

Submit it to us by e-mail or in-person:

Enrolment Services, Undergraduate Medical Education
Medical Sciences Building, Room 2124
1 King's College Circle
Toronto ON M5S 1A8

Note: If you wish to submit your form by e-mail, please use your UTORmail address, as per the University’s Policy on Official Correspondence with Students [PDF).

Mississauga students

Submit it to us by e-mail or in-person:

Mississauga Academy of Medicine
2nd Floor Administrative Office
Terrence Donnelly Health Sciences Complex
3359 Mississauga Road North
Mississauga ON L5L 1C6

Note: If you wish to submit your form by e-mail, please use your UTORmail address, as per the University’s Policy on Official Correspondence with Students (PDF).

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